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Journal policies

Editorial and publication policy

Editorial decisions are made by the journal editorial board of active researchers who manage the peer review process of each discipline and decide which manuscripts should be published. Journal Editorial Board is accountable for the Editor-in-Chief. The Editorial Board Members are supported by an Editorial Advisory Board, Editorial Manager, and an in-house publishing team. After the journal Editorial Board decided on the submitted manuscript the Managerial Editor with in-house publishing team will communicate with the authors. 

HAJHBS editorial, publishing and peer review policies help the journal to maintain the highest standards of scientific publication which makes the journal known and respected.

Criteria for publication

To be published in HAJHBS, a paper must be scientifically valid, technically sound in methodology and analysis and ethically acceptable. Manuscripts are not assessed based on their perceived importance, significance or impact; the research community makes such judgments after publication. The journal is happy to publish papers of diversified scope that links health and biomedical discipline, report negative results, and scientifically justified replications.

Editorial and publishing policies

HAJHBS policies have been carefully developed to ensure that the responsibilities of the authors are well defined and that the journal publish research that is scientifically robust, original, and of the highest ethical standards.

Submission policies

When the authors submit a manuscript to HAJHBS, the editorial board member will take it to imply that the manuscript has not already been published or submitted elsewhere. If similar or related work has been published or submitted elsewhere, then the author must provide a copy with the submitted manuscript. The authors may not submit their manuscript elsewhere while it is under consideration at HAJHBS.

The primary affiliation for each author should be the institution where the majority of their work was done. If an author has subsequently moved, the current address may also be stated.

If the manuscript includes personal communications, please provide a written statement of permission from any person who is quoted. Permission by email is acceptable.

The journal reserves the right to reject a paper even after it has been accepted if it becomes apparent that there are serious problems with its scientific content, or our publishing policies have been violated.

Author responsibilities

HAJHBS follows the recommendation of the International Committee of Medical Journal Editors (ICMJE) on authorship policies (http://www.icmje.org/). Authors have responsibility and accountability for the published work. The authors should ensure as all individuals who made substantive intellectual contributions to a paper are given credit as authors, but also that contributors credited as authors understand their role in taking responsibility and being accountable for what is published. The authors have responsibility to submit the contributions of each authors with the manuscript for publication, at least for original research. The authors have also responsibility to correct any errors in the manuscript during peer review process and after publication. They have also responsibility in responding to any inquiries regarding the published work.


Authorship provides credit for a researcher’s intellectual contributions to a study and carries accountability. Authors are expected to fulfil the 4 criteria below (adapted from ICMJE recommendation (http://www.icmje.org/)

  1. Each author is expected have made substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  2. Drafting the work or revising it critically for important intellectual content; AND
  3. Final approval of the version to be published; AND
  4. Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

HAJHBS encourages collaboration with colleagues in the locations where the research is conducted, and expect their inclusion as co-authors when they fulfil all authorship criteria described above. Contributors who do not meet all criteria for authorship should be listed in the acknowledgements section.

HAJHBS does not require all authors of a research paper to sign the cover letter upon submission, nor do they impose an order on the list of authors. Submission to HAJHBS is taken by the publication to mean that all the listed authors have agreed to all of the contents. The corresponding (submitting) author is responsible for having ensured that this agreement has been reached, and for managing all communication between the publication and all co-authors, before and after publication.

Responsibilities of senior team members on multi-group collaboration researches

HAJHBS assumes that at least one member of each collaboration, usually the most senior member of each submitting group or team has accepted responsibility for the contributions to the manuscript from that team, even if he/she is not a corresponding author. This responsibility includes, but is not limited to:

  1. Ensuring that original data upon which the submission is based is preserved and retrievable for reanalysis;
  2. Approving data presentation as a representative of the original data;
  3. Foreseeing and minimizing obstacles to the sharing of data, materials, or reagents described in the work.

Groups as author

A collective of authors can be listed as a consortium. If necessary, individual authors can be listed in both the main author list and as a member of a consortium. All authors within a consortium must be listed in the article. The consortium name is ONLY not the names of each consortium member. However, the name of authors should be included in the main author list in the manuscript (when submitting a manuscript, the consortium name should also be entered as an author in the online submission system, together with the contact details of a nominated consortia representative). In a separate section at the end of the title page under the heading ‘Consortium’, the names of each consortium member should be listed. Any affiliation present in both the main author list and the consortium should retain the affiliation numbering from the main author list. Additional affiliations (those only appearing within the consortium) should be listed sequentially with the numbering following on from the end of the main list. If it is necessary to include a list of consortium members that did not directly contribute to the paper, this list can be placed in the Supplementary Information and can be referred to in the Acknowledgements, but should not be in the main author list.

Author contributions statements

Authors are required to include a statement of responsibility in the manuscript that specifies the contribution of every author. Authors are listed according to their contribution. All contributions are best described in author contributions statements. Corresponding authors have specific responsibilities that described below.

Author name change

An author who has changed their name for any reasons to be corrected on papers published prior to the change. The author can apply to the journal and request name change. The name of the author can be changed in online version only.   

Corresponding author prepublication responsibilities

The corresponding author is solely responsible for communicating with HAJHBS and for managing communication between co-authors. Before submitting the manuscript, the corresponding author ensures that all authors are included in the author list, its order has been agreed by all authors, and that all authors must approve the submission of the paper. After acceptance, the proof is sent to the corresponding author, who deals with HAJHBS on the behalf of all co-authors. HAJHBS will not necessarily correct errors after publication if they result from errors that were present on a proof that was not shown to co-authors before publication. The corresponding author is responsible for the accuracy of all content in the proof, in particular that names of co-authors are present and correctly spelt, and that addresses and affiliations are current.

Corresponding author responsibilities after publication

HAJHBS regards the corresponding author as the point of contact for queries about the published paper. It is this author's responsibility to inform all co-authors of matters arising and to ensure such matters are dealt with promptly. This author does not have to be the senior author of the paper or the author who actually supplies materials. The corresponding author's role is to ensure enquiries are answered promptly on behalf of all the co-authors. The name and email address of this author is published in the paper.

Correcting the record

Authors of published material have a responsibility to inform HAJHBS promptly if they become aware of any part that requires correction.

A confidential process

HAJHBS treats the submitted manuscript and all communication with authors and reviews as confidential. Authors must also treat communication with HAJHBS as confidential: correspondence with HAJHBS, reviewer reports and other confidential material must not be posted on any website or otherwise publicized without prior permission from the HAJHBS publishing team, regardless of whether or not the submission is eventually published. Our policies about posting preprints and post-prints, and about previous communication of the work at conferences or as part of a personal blog is not allowed before publication.

Reviewer suggestions

Authors may suggest potential reviewers but please keep in mind that the journal is not obliged to follow authors recommendations. You may also name a limited number of researchers who should not review your paper (up to 2 named individuals with their email address and institutions). The decision of the Editorial Board Member on the choice of reviewers is final.

License agreement and author copyright

HAJHBS does not require authors to assign copyright of their published original research papers to the journal. Since the journal is open access, the articles are published under a copyright of CC BY license (Creative Commons Attribution 4.0 International License). Under this license, users are free to share (copy, distribute and transmit) and remix (adapt) the contribution including for commercial purposes, providing they attribute the contribution in the manner specified by the author or licensor. Interested body can read open research site for more information about About CC Licenses - Creative Commons


Research articles must cite appropriate and relevant literature in support of the claims made. Excessive self-citation, coordinated efforts among several authors to collectively self-cite, free and unnecessary citation of articles published in the journal to which the paper has been submitted, and any other form of citation manipulation are inappropriate.

Citation manipulation will result in the article being rejected, and may be reported to authors' institutions. Similarly, any attempts by peer-reviewers or editors to encourage such practices should be reported to the Editorial Board Member who managed the peer review process or publisher.

Authors should consider the following guidelines when cite other researchers work in their manuscript:

  • Any statement in the manuscript that relies on external sources of information (i.e. not the authors' own new ideas or findings or general knowledge) should use a citation.
  • Authors should avoid citing derivations of original work. For example, they should cite original work rather than a review article that cites an original work.
  • Authors should ensure that their citations are accurate (i.e. they should ensure the citation supports the statement made in their manuscript and should not misrepresent another work by citing it if it does not support the point the authors wish to make).
  • Authors should not cite sources that they have not read.
  • Authors should not preferentially cite their own or their friends', peers', or institution's publications.
  • Authors should avoid citing work solely from one country.
  • Authors should not use an excessive number of citations to support one point.
  • Ideally, authors should cite sources that have undergone peer review where possible.
  • Authors should not cite advertisements or advertorial material or Wikipedia.

Use of experimental animals, and human participants

For manuscripts submitted to HAJHBS reporting experiments on live vertebrates and/or higher invertebrates, the author must indicate the following statements in methods section.

  1. Identifying the institutional and/or licensing committee/institutional review board approving the experiments, including any relevant details and provide approval number.
  2. Confirming that all experiments were performed in accordance with relevant guidelines and regulations under the ethical consideration.

The journal also requests for studies involving live animals to be reported as described by the Animal Research: The ARRIVE guidelines 2.0 | ARRIVE Guidelines. Thus, articles that involving animals should include a specific statement that the reporting in the manuscript follows the recommendations in the ARRIVE guidelines.

Manuscripts presenting studies that have employed anaesthesia methods inconsistent with the commonly accepted norms of veterinary best practice (e.g. chloral hydrate, ether, and chloroform) will not be considered. The HAJHBS recommend consulting any guidelines which provide veterinary best practice principles.

For research involving human participants, authors must identify the committee that approved the research, confirm that all research was performed in accordance with relevant guidelines/regulations, and include in their manuscript a statement confirming that informed consent was obtained from all participants and/or their legal guardians under ethical consideration. Research involving human participants must have been performed in accordance with the Declaration of Helsinki.

Identifying information

In the articles describing human transplantation human participants' names and other must be removed from all sections of the manuscript, including supplementary information based on Guidance Regarding Methods for De-identification of Protected Health Information in Accordance with the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule (Methods for De-identification of PHI | HHS.gov). Written informed consent must be obtained for the publication of any other information that could lead to the identification of a participant (e.g. clinical images and videos). A statement confirming that informed consent to publish identifying information/images was obtained must be included in the methods section, under ethical consideration. Identifying images/video/details which authors do not have specific permission to use must be removed from the manuscript.

Human transplantation studies

HAJHBS will not process manuscripts describing research that involves organs/tissues procured from vulnerable groups such as prisoners, children and mentally incapable people. In addition to the requirements described above, authors of manuscripts describing human transplantation research must include a statement in their manuscript attesting that no organs/tissues were procured from vulnerable groups. Authors must also provide details of the institution(s)/clinic(s)/department(s) via which all organs/tissues were procured while taking care to not violate the privacy of donors.

HAJHBS may request documentation related to informed consent, ethics approval and donor organ/tissue source, including approved translations when original documents are in a language other than English. Failure to provide verifiable documentation may result in withdrawal of a manuscript.

Studies involving vulnerable groups

For manuscripts reporting studies involving vulnerable groups where there is the potential for coercion or where consent may not have been fully informed, extra care will be taken by the editor. The manuscript may be referred to an internal editorial oversight group for further examination. Consent must be obtained for all forms of personally identifiable data including biomedical, clinical, and biometric data. Documentary evidence of consent must be supplied if requested.

Sex and gender in research

We encourage our authors to follow the sex and gender equity in research and to include sex and gender considerations where relevant. Authors should use the terms sex (biological attribute) and gender (shaped by social and cultural circumstances) carefully in order to avoid confusing both terms. These guidelines apply to studies involving humans, vertebrate animal and cell lines.

Clinical trials

HAJHBS will consider manuscripts reporting results from well conducted clinical trials. The journal requires all clinical trials to be registered in a suitable publicly available registry, such as those listed in the ICMJE website or any of the primary registries that participate in the World Health Organization (WHO) International Clinical Trials Registry Platform.

Clinical trial registration numbers and date of registration should be included, as the final line of the abstract in all relevant manuscripts. These details will be published with the manuscript.

Manuscripts reporting results of a clinical trial must conform to CONSORT 2010 guidelines. Authors of randomized controlled trials should submit a completed CONSORT checklist. Manuscripts reporting clinical trials should be submitted with their protocols as a support document separately.

Observational studies

Observational study submitted to HAJHBS must accompanied by the completed: The Strengthening the Reporting of Observational Studies in Epidemiology (STROBE)Statement: guidelines for reporting observational studies

Qualitative study

A qualitative study submitted to HAJHBS must accompanied by the completed: Consolidated criteria for reporting qualitative research (COREQ): a 32-item checklist for interviews and focus groups

Systematic review and meta-analyses

Articles reporting meta-analyses must be accompanied by a completed Preferred Reporting Items for Systematic Reviews and Meta-Analyses (PRISMA) checklist and flow diagram.

Competing interests

Competing interest policy

In the interests of transparency and to help readers to form their own judgments of potential bias, authors must declare any competing financial and/or non-financial interests in relation to the work described.

Definition of a competing interest

For the purposes of this journal policy, competing interests are defined as financial and non-financial interests that could directly undermine, or be perceived to undermine, the objectivity, integrity and value of a publication, through a potential influence on the judgments and actions of authors with regard to objective data presentation, analysis and interpretation.

Financial competing interests

Financial competing interests include any of the following:

Funding: Research support (including salaries, equipment, supplies, and other expenses) by organizations that may gain or lose financially through this publication. A specific role for the funder in the conceptualization, design, data collection, analysis, decision to publish, or preparation of the manuscript, should be disclosed.

Employment: Recent (while engaged in the research project), present or anticipated employment by any organization that may gain or lose financially through this publication.

Personal financial interests: Stocks or shares in companies that may gain or lose financially through publication; consultation fees or other forms of remuneration (including reimbursements for attending symposia) from organizations that may gain or lose financially; patents or patent applications (awarded or pending) filed by the authors or their institutions whose value may be affected by publication. For patents and patent applications, disclosure of the following information is requested: patent applicant (whether author or institution), name of inventor(s), application number, status of application, specific aspect of manuscript covered in patent application.

Non-financial competing interests

Non-financial competing interests can take different forms, including personal or professional relations with organizations and individuals. HAJHBS would encourage authors and reviewers to declare any unpaid roles or relationships that might have a bearing on the publication process. Non-financial competing interests include (but are not limited to):

  • Unpaid membership in a government or non-governmental organization
  • Unpaid membership in an advocacy organization
  • Unpaid advisory position in any organization
  • Writing or consulting for an educational company
  • Acting as an expert witness

Competing interests statement format guidelines

The statement included in the article file must be explicit and unambiguous, describing any potential competing interest (or lack thereof) for EACH contributing author.

Examples of declarations are:

Competing interests

The author(s) declare(s) no competing interests.

Competing interests

Dr. /Mr. /Mss. X's work has been funded by A. He/she has received compensation as a member of the scientific advisory board of B and owns stock in the company. He/she also has consulted for C and received compensation. Dr (Mr/Mss.) Y and Dr./Mr./Mss. Z declare no potential conflict of interest.

Application to authors

The corresponding author is responsible for submitting a competing interest statement on behalf of all authors of the paper. This statement must be included in the submitted article file, following the “Author Contributions” section in “Additional Information”, under the heading “Competing interests”. The corresponding author will also be required to indicate the existence of a competing interest within the submission system.

We recognize that some authors may be bound by confidentiality agreements. In such cases, the Editorial Manager and publishing team will investigate further and may at their discretion invite the authors to state in the online version, in place of itemized disclosure: “The authors declare that they are bound by confidentiality agreements that prevent them from disclosing their financial interests in this work.” The journal does not require authors to state the monetary value of their financial interests.

Application to peer-reviewers

HAJHBS invites peer-reviewers to exclude themselves in cases where there is a significant conflict of interest, financial or otherwise. However, just as financial interests need not invalidate the conclusions of an article, nor do they automatically disqualify an individual from evaluating it. The journal asks peer-reviewers to inform the editors of any related interests, including financial interests as defined above, that might be perceived as relevant. Editors will consider these statements when weighing peer-reviewers’ recommendations.

Application to editorial board members

HAJHBS editorial board members are required to declare any competing interests and may be excluded from the peer-review process if a competing interest exists.

In addition, they should exclude themselves from handling manuscripts in cases where there is a competing interest. This may include, but is not limited to having previously published with one or more of the authors.

Where an editorial board member is on the author list they must declare this in the competing interest section on the submitted manuscript. If they are an author or have any other competing interest regarding a specific manuscript, another editor will be assigned to assume responsibility for overseeing peer-review. These submissions are subject to the exact same review process as any other manuscript.

editorial board members are welcome to submit papers to the journal. These submissions are not given any priority over other manuscripts, and editorial board member status has no bearing on editorial consideration.

Application to editors

All editorial staff are required to declare any of conflict of interests either financial or otherwise that might influence, or be perceived to influence, their editorial practices. Failure to do so is a disciplinary offence. The editorial policy of HAJHBS must be independent and editorial standards of quality and significance should never be compromised.

Availability of materials and data

HAJHBS follows the open access policy for the sharing of research materials including data related to articles published by the journal. Supporting data must be made available to editorial board members and reviewers at the time of submission for the purposes of evaluating the manuscript. Reviewers may be asked to comment on the terms of access to materials, methods and/or data sets; HAJHBS reserves the right to refuse publication in cases where authors do not provide adequate assurances that they can comply with the publication's requirements for sharing materials.

A submission to the journal implies that materials described in the manuscript, including all relevant raw data will be freely available to any researcher wishing to use them for non-commercial purposes without breaching participant confidentiality. The journal strongly encourages that all datasets on which the conclusions of the paper rely should be available to readers. We encourage authors to ensure that their datasets are either deposited in publicly available repositories (where available and appropriate) or presented in the main manuscript or additional supporting files. All original articles must include a data availability statement.

Corrections and retractions policy

HAJHBS operates the following policy for making corrections to its peer-reviewed content. Publishable amendments must be represented by a formal online notice because they affect the publication record and/or the scientific accuracy of published information. Where these amendments concern peer-reviewed material, they fall into one of four categories: Publisher Correction, Author Correction, Retraction or Addendum.

Publisher correction. Notification of an important error made by the journal that affects the publication record or the scientific integrity of the paper, or the reputation of the authors or the journal.

Author correction. Notification of an important error made by the author(s) that affects the publication record or the scientific integrity of the paper, or the reputation of the authors or the journal.

Retraction. Notification of invalid results. All co-authors must sign a retraction specifying the error and stating briefly how the conclusions are affected, and submit it for publication. In cases where co-authors disagree, the in-house editors may seek advice from independent reviewers and impose the type of amendment that seems most appropriate, noting the dissenting author(s) in the text of the published version.

Editorial decision-making

Decisions about types of correction are made by the journal’s editorial managerial, sometimes with the advice of reviewers, editorial advisory board or editorial board members. This process involves consultation with the authors of the paper, but the editorial manager makes the final decision about whether an amendment is required and the category in which the amendment is published. When an amendment is published, it is linked bi-directionally to and from the article being corrected.

Duplicate publication

Material submitted to HAJHBS must be original and not published or submitted for publication elsewhere. This rule applies to material submitted elsewhere while the HAJHBS contribution is under consideration.

Authors submitting a contribution to HAJHBS who have related material under consideration or in press elsewhere should upload a clearly marked copy at the time of submission, and draw the Editorial Board Members’ attention to it in their cover letter. Authors must disclose any such information while their contributions are under consideration by HAJHBS for example, if they submit a related manuscript elsewhere that was not written at the time of the original HAJHBS submission.

If a part of a contribution that an author wishes to submit to HAJHBS has appeared or will appear elsewhere, the author must specify the details in the covering letter accompanying the submission. Consideration by HAJHBS is possible if the main result, conclusion, or implications are not apparent from the other work. 

HAJHBS allows publication of meeting abstracts before the full contribution is submitted. Such abstracts should be included with the submission and referred to in the cover letter accompanying the manuscript. This policy does not extend to meeting abstracts and reports available to the media or which are otherwise publicized outside the scientific community during the submission and consideration process.

Publishing work in conference proceedings is common in some research communities. The journal is happy to consider submissions containing material that has been published in a conference proceedings paper. However, the submission should provide a substantial extension of results, analysis, conclusions and/or implications over the conference proceedings paper.  Authors must provide details of the conference proceedings paper with their submission including a relevant citation in the submitted manuscript.

HAJHBS is happy to consider submissions containing material that has previously formed, and continues to form part of an online scientific collaboration such as a wiki or blog, provided that the information has not been publicized outside the scientific community, and is not publicized until the publication date of the work in HAJHBS. In case of any doubt, authors should seek advice from the Editorial Board Member handling their contribution.

If an author of a submission is re-using a figure or figures published elsewhere, or that is copyrighted, the author must provide documentation that the previous publisher or copyright holder has given permission for the figure to be re-published. HAJHBS editorial board members consider all material in good faith that the publication has full permission to publish every part of the submitted material, including illustrations.


HAJHBS keeps all details about a submitted manuscript confidential and does not comment to any outside organization about manuscripts that are either under consideration or that have been rejected.

After a manuscript is submitted, correspondence with HAJHBS referees’ reports and other confidential material, regardless of whether or not the submission is eventually published must not be posted on any website or otherwise publicized without prior permission. The editorial board members themselves are not allowed to discuss manuscripts with third parties or to reveal information about correspondence and other interactions with authors and reviewers.

Reviewers of manuscripts submitted to HAJHBS undertake in advance to maintain the confidentiality of manuscripts and any associated supplementary data.


Plagiarism is unacknowledged copying or an attempt to misattribute original authorship idea or text.  Plagiarism can include, “theft or misappropriation of intellectual property and the substantial unattributed textual copying of another’s work”. Plagiarism can be said to have clearly occurred when large chunks of text have been cut-and-pasted without appropriate and unambiguous attribution. Such manuscripts would not be considered for publication in HAJHBS. Aside from wholesale verbatim re-use of text, due care must be taken to ensure appropriate attribution and citation when paraphrasing and summarizing the work of others. “Text recycling” or re-use of parts of text from an author’s previous research publication is a form of self-plagiarism. Here, too due caution must be exercised. When re-using text, whether from the author’s own publication or that of others, appropriate attribution and citation is necessary to avoid creating a misleading perception of unique contribution for the reader.  

Duplicate publication occurs when an author re-uses substantial parts of his or her own published work without providing the appropriate references. This can range from getting an identical paper published in multiple journals, where authors add small amounts of new data to a previous paper. 

HAJHBS editors and editorial board members assess all such cases on their individual merits. When plagiarism becomes evident post-publication, the journal may correct or retract the original publication depending on the degree of plagiarism, context within the published article and its impact on the overall integrity of the published study. Thus, HAJHBS will use plagiarism detecting software to minimize the risk of plagiarism, and tolerate less than 15% for the whole document, and less than 5% from a single source.

Peer review policies

HAJHBS has firm policies to govern every stage and aspect of its peer-review process from initial submission through to revisions, decisions and appeals.

Initial submission

Once the manuscript submitted, the manuscript will be assigned to a member of journal’s Editorial Board who will read the paper and decide whether it is appropriate for the journal. Manuscripts that are within scope and seem, on initial assessment, to be technically sound and scientifically valid will be sent to external reviewers. Copies of any papers containing similar or related work under consideration or in press at other journals must be included with the submission.

Peer review

During peer review, reviewers will be able to access the manuscript securely using journal’s online system or through personal email, whilst maintaining reviewer anonymity.

At the submission stage, authors may indicate a limited number of researchers who should not review the paper. Excluded researchers must be identified by name. Authors may also suggest potential reviewers; these suggestions are often helpful, but they are not always followed.

In cases where the journal is unable to find sufficient peer reviewers, the journal resends the manuscript to the authors without delay. By policy, reviewers are not identified to the authors, except at the request of the reviewer. The authors shall be resubmitted the revised manuscript within 20 days.

Decision after review

After considering the reviewer reports the Editorial Board Member will make one of the following decisions:

  • Accept outright
  • Request a minor revision, where authors revise their manuscript to address specific concerns
  • Request a major revision, where authors revise their manuscript to address significant concerns and perhaps undertake additional work
  • Reject outright

The final decision will be given in two weeks to one month after review report provided. The maximum duration required for the manuscript submitted to HAJHBS to be published is four months. The table 1 below depicts the duration required for peer review process and publication of the manuscript submitted to HAJHBS.


Table 1: Duration required for peer review process and publication of the manuscript submitted to HAJHBS



Duration from manuscripts submission to first editorial decision

20 days

Duration from manuscripts submission to first revision report

2 months

Duration from manuscripts submission to manuscripts acceptance

3 months

Duration from manuscripts acceptance to publication

1 month

Duration from manuscripts submission to publication

4 months


In cases where the reviewers or Editorial Board Member has requested changes to the manuscript, the authors will be invited to prepare a revision. The decision letter will specify a deadline for submission of a revised manuscript. Once resubmitted, the manuscript may then be sent back to the original reviewers or to new reviewers, at the Editorial Board Member's discretion.

A revised manuscript should be submitted via the revision link provided in the decision letter or through journal email, and not as a new manuscript. The revision should also be accompanied by a point-by-point response to reviewers explaining how the manuscript has been changed. We aim for accepted manuscripts to undergo one round of revision before being accepted for publication.

Final submission and acceptance

When all editorial issues are resolved, the submitted paper will be formally accepted for publication. The received date stated on the paper will be the date on which the original submission passed our standard quality control checks, which are based on the journal’s submission criteria. The accepted date stated on the paper will be the date on which the Editorial Board Member sent the acceptance letter.

After acceptance, authors are sent proofs of their manuscript but only modification to the title, author list or scientific errors will be permitted. All corrections must be approved by the Editorial Manager and publishing team. HAJHBS reserves the right to make the final decision about matters of style and the size of figures.


Even in cases where HAJHBS does not invite resubmission of a manuscript, some authors may ask the editorial board to reconsider a rejection decision. These are considered appeals, which, by policy, must take second place to the normal workload. This means that decisions on appeals could take several weeks. Only one appeal is permitted for each manuscript, and appeals can only take place after peer review. Final decisions on appeals will be made by the editorial board member handling the paper.

Decisions are reversed on appeal only if the relevant editorial board member is convinced that the original decision was a serious mistake. Consideration of an appeal is merited if a reviewer made substantial errors of fact or showed evidence of bias, but only if a reversal of that reviewer’s opinion would have changed the original decision. Similarly disputes on factual issues need not be resolved unless they were critical to the outcome.

If an appeal merits further consideration, the Editorial Board Member may send the authors’ response and the revised paper out for further peer review.

Colour and the size of the journals

HAJHBS is light blue which risible Salale University logo. There is no limitation in the size of the manuscript. However, the journal encourages authors to write their manuscript concisely and reduce the volume of the manuscript. All manuscripts that submitted and reviewed within the journal publication schedule will be published in the same issue.

Language of publication

HAJHBS shall publish the full paper in English. However, abstract of the manuscript can be translated to local languages (either Afaan Oromo or Amharic) based on the interest of the authors. The translated abstract will be published at the last page of the article.

Documentation policy

Except the manuscript and peer review related documents, all documents such as meeting minutes, hiring of staff and reviewer invitation will be archived both in electronic and hardcopy for quality insurance purpose. Manuscript and peer review related documents (reviewer initiation, reviewers’ comments to the author with decision, cover letter, final decision letter, correction made, application for name and title modification...) will be documented in the journal office in hard copy until the online version will be active. The online platform of the journal will have a template which include additional tabs with documentation sufficient to accumulate the documents and easy to identify where the document archived. Journal related documents should not be stored on an individual's desktop or in person-specific file storage (server, external hard drive) unless they contain confidential information and permitted by university management. Documents related to the document should be maintained for seven years. Templets of all documents should be prepared and filled with necessary information and archived.

Cyber security policy

This journal shall follow the national cyber security policy to protect its critical information such as network, documents and data against cyber threats.

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